Join us in Charlottesville, VA for networking and socializing with the WorldStrides Account Managers who promote your sightseeing opportunities to hundreds of thousands of student travelers each year. The 2025 WorldStrides Vendor Expo will be held October 20 – 22, 2025.
Registration Deadline: August 15, 2025
Due to space limitations, we can accept only the first 55 companies that register
What to Know for the Vendor Expo:
2025-Vendor-Expo-Attendee-Letter-final
Schedule of Events (tentative):
2025-Vendor-Expo-Itinerary-final
Hotel Information:
You will be staying at the Omni Charlottesville, located at 212 Ridge McIntire Road, Charlottesville, VA 22903. This is also the location of the Expo sessions, so if you wish to send materials in advance of the Expo, please ship them to this address. Make sure to note your name and your check-in date on the address label. Packages may not arrive before Friday, October 17.
If you wish to arrive in Charlottesville a day early, rooms will be $230 each for the evening of Sunday, October 19. Hotel check-in is 4 pm and hotel check-out is at 11 am. Please get in touch with Pam Sullivan no later than Friday, September 19th if you would like to book a room for Sunday night.
Expo Details:
The Expo will be a great opportunity for you, our valued partners, to network with WorldStrides’ Account Managers and to share information about what your programs have to offer student groups. Expo sessions will take place in the Jefferson Ballroom. You may bring any materials that you would like to share with members of our team.
Your booth will be 80 square feet and will be outfitted with a table and vendor banner. Your final itinerary, provided in your welcome packet, will indicate the length of each session. We anticipate that you will have approximately six minutes to share your programs with each of our 57+ Account Managers.
Finally, the dress code for the Expo will be business casual during the Welcome Reception and Expo sessions, but for all other activities (including the wine tour and other evening activities) it will be casual.
Please do not discuss any pricing or contact information with the Account Managers.
Pricing Information:
$1,400: Single Attendee (single hotel room)
$600: Each additional attendee (shared hotel room)
$850: Each additional attendee (single hotel room)
$230: Pre-event room night rate
To pay by credit card:
Please complete the following form: Payment Link
To pay by check:
Please include your completed registration form, along with a check payable to WorldStrides and mail to:
WorldStrides
Attention: Pam Sullivan
701 E. Market St., Suite 200
Charlottesville, VA 22902
Payment and registration are due upon receipt
For more information, contact:
Pam Sullivan, Director of Operations, Meals & Attractions
pams@worldstrides.com
434-982-8606